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Zamcube ERP is an all-in-one platform designed to streamline your business operations with its integrated Customer Relationship Management (CRM), Supplier Relationship Management (SRM), Inventory Management Software (IMS), and Financial Management System (FMS). Whether it’s building stronger client relationships, optimizing supplier interactions, managing inventory efficiently, or gaining control over financial processes.
Objective
The purpose of this system is to
- Manage manufacturing process.
- Save customer information to be accessed anytime and link it to an invoice.
- Save invoice information and enable to the option to have a cash customer or credit customer.
- Manage raw material and finished stock options
- Access reports for example
- End of day sales
- Manufacturing process
- Stock Quantity
- Incoming Stocks
Data entry specification
Customer Relationship Management Information (CRM)
This section is mainly used to store customer information. The user will be able to enter the following information:
- Customer / Company Name
- Fax Number
- Website
- Physical Address
- VAT #
- Type of Credit (COD, 15 Days, 30 Days, etc.)
- Date Joined
- Total amount invoiced(Calculated)
- Total amount due(Calculated)
- Business phone number
- Cell Number
- Billing Address
- BP Number
- Credit Limit
- Suspended (Yes/No)
- Total amount paid(Calculated)
The user will be able to enter multiple branches of the customer. It will include the following details:
- Branch Name
- Branch Manager
- Date last delivery
- Address
- Branch phone number
- Branch Email
The user will be able to enter the customer contact information linked to the main customer information table, the user will be enter multiple customer contacts. Below are the information the user can enter:
- Contact Name
- Business phone number
- Department
- Cell phone number
- Extension number
- Skype Name
- Position
Supplier Relationship Management Information (SRM)
This section is mainly used to store supplier information. The user will be able to enter the following information:
- Supplier Name
- Fax Number
- Website
- Physical Address
- VAT #
- Business phone number
- Cell Number
- Billing Address
- BP Number
The user will be able to enter the supplier contact information linked to the main supplier information table, the user will be enter multiple supplier contacts. Below are the information the user can enter:
- Contact Name
- Business phone number
- Department
- Cell phone number
- Extension number
- Skype Name
- Position
Inventory Management System Information
Purchase Order Information
This section is used to purchase order information. The following information will be available
- Purchase order Number
- Supplier
- Total amount used
- Purchase order date
- Total amount given
- Balance
This section is used to add multiple stock items. The following information will be available
- Stock Name
- Supplier Price after VAT
- Required Quantity
- Vat Charged
- Quantity purchased
- Supplier used
Incoming Stock Information
This section is used to update or add new stock information. The following information will be available
- Incoming Number
- Supplier
- Stock Updated (Yes/No)
- Total cost price
- Date of Incoming
- Invoice Number
- Total Quantity Received(calculated)
- Date Stock Update
This section is used to add multiple stock items. The following information will be available
- Stock Name
- Quantity
- Supplier Price after VAT
Raw Stock Information
Stock information will hold information about stocks that a user can use in the manufacturing. Below are the information the user can view and enter.
- Stock Name
- Available Quantity
- Date last received
- Cost price before VAT
- Unit Type (Kg, Ltr, etc.)
- Date last used
- Minimum Quantity
- Cost price after VAT
This above table will be linked to a stock history table as well with the following information.
- Date Received
- Supplier
- Supplier Invoice Number
- Quantity Received
- Incoming Stock Number
Manufacturing Process
This section is where the user can enter process for manufacturing. Below are the information the user can view and enter.
- Date
- Time started
- Manufacturing Number
- Expected Quantity
- Expected Finished stock item
- Time completed
- Process completed (Yes/no)
- Actual Quantity Completed
This detail table will be linked to a main manufacturing table where the user can enter the following information.
- Raw Stock Name
- Quantity Used
Finished Stock Information
This section is used hold information about stocks that a user can sell to a customer. The following information will be available
- Stock Name
- Date last sold
- Available Quantity
- Minimum Quantity
- Selling Price after VAT
- Selling Price before VAT
This above table will be linked to a stock history table as well with the following information.
- Date Received
- Quantity Received
- Manufacturing Number
Financial Management System
Invoice Information
This section is used to enter invoice information which will be linked to the customer information section. The user will be able to enter the following information:
- Customer / Company Name
- Invoice Type (COD, 15 Days, 30 Days, etc.)
- Sub Total (Calculated)
- Total VAT (Calculated)
- Done By
- Amount Paid (Calculated)
- Invoice Date
- Invoice Due Date
- Discount
- Total After VAT (Calculated)
- Approved By
This section is a where the user can enter multiple stock items to be added on to the invoice:
- Stock Name
- Unit Price Before VAT
- Total VAT Price (Calculated)
- Quantity
- Unit Price After VAT
- Total Price After VAT (Calculated)
If the customer wishes to pay cash immediately the system will be able to automatically create an invoice payment record by having the user just enter the amount paid.
Invoice Payment Information
This section is used to enter invoice payment information which will be linked to the customer and invoice information section. Once the user enter the customer information the system will bring up a list of unpaid invoice. The user will be able to enter the following information:
- Customer / Company Name
- Customer amount Paid
- Amount used
- Invoice Payment Date
- Total customer outstanding amount (Calculated)
- Customer amount balance
This section is a where the user can enter multiple invoice and the amount to be paid:
- Invoice Number
- Invoice Date
- Amount Paid
Supplier Invoice Payment Information
This section is used to enter supplier invoice payment information which will be linked to the supplier and incoming stock information section. Once the user enter the Supplier information the system will bring up a list of unpaid incoming stock. The user will be able to enter the following information:
- Supplier Name
- Amount Paid
- Payment Date
- Type of payment
This section is a where the user can enter multiple payments and the amount to be paid:
- Incoming Stock Number
- Amount Paid
Report Specification
End of Day
This report will be what the user can see what invoices have been created. The user will be able to filter invoices created between a start and end date criteria. It will include the following information.
